Can’t see your free Purchase Order Software?

The free version of SpendMap can show you where the money is going.  But only if you can read the screens!

If you would like to make the screens a bit bigger in your free Purchase Order Software System, try using setting #10 (Font/Screen Scaling Factor) in here…
– PURCHASING > Setup system > Workstation configuration settings

Visibility and free Purchase Order Software

New video tutorial – free Purchase Order Software

We updated the video that reviews what you get when you download your free Purchase Order Software.

Feel free to Like and Share.  Thanks!

Popular Videos for Buyers and Purchasing Managers

Our YouTube Channel is approaching 80,000 views.

And the video that reviews our Free Purchase Order Software is about to hit 25,000 views itself.

Aside from helping you implement the free version of SpendMap, our video tutorials are a good way to learn about the benefits of e-procurement software in general.

Thanks for  your time and interest.

– The Free-Procurement Project Team


Testing Your Free Purchase Order Software

Todd was trying to refresh his Testing (“sandbox”) copy of SpendMap so that it has the same data and configuration/settings as his Live (“production”) copy, using this menu option…
– PURCHASING > Setup system > Test environment > Create a TEST system from your PRODUCTION system

…but he got the error message “This does not apply to the free version (A test system was already installed in your free folder)“.

Sorry about that Todd.  That menu is only used in our paid (commercial) version.  We use a different approach to manage Testing Systems in the free version of SpendMap.

Here’s how it works…

When you install the Free Version, you will get a folder in your Desktop called “SpendMap Free Version” with five shortcuts in it, one of which is the SpendMap Test System

free purchase order software shortcuts

To refresh the data in your Test System, just run that shortcut and you will be prompted for the location where your Live System is installed, so that it can be copied.  If you’re not sure, just log into your Live System, select the menu Help > System Information, and see #8 “Shared File Location”.

Reminder:  Use of the Test System is not always necessary.  You can also do testing in your Evaluation System, which is preloaded with sample data and the most popular settings.  That said, if you want to test something that might be affected by the settings or data in your Live System, then that’s what the Test System is there for.


Options for exporting data from your free Purchase Order Software

You may have noticed that there is more than one way to export items, suppliers, PO history and other data out of the Free Version of SpendMap.  I am referring to the “Export Any Table” utility versus the “dedicated” export utilities under UTILITY > DATA INTERFACES in each module…

export data from PO system

While you could use Export Any Table to export the same data that is available via the dedicated export utilities, the dedicated exports provide some additional features that might come in handy if you’re going to be doing this on a regular basis, such as…

  • The dedicated exports allow you to set up “export templates”, so that you don’t have to manually select the fields that you want to export each time.
  • When configuring the dedicated exports, you can specify the location/position of each field in the export file.  While Export Any Table does allow you to select the fields that you want to export, you cannot specify, for example, the target column in the Excel file.
  • You can specify the format of date fields (e.g. MM/DD/YY vs. YY-MM-DD) if the other system that will be importing the data uses a different format than you use in SpendMap.
  • You can specify a default value for fields that might be blank in the source table.

Hope this help you pick the best tool for the job!

PDF Printer Driver in Windows 10

If you install the free version of SpendMap on a PC with an earlier version of Windows and then later upgrade the PC to Windows 10, you may need to reinstall SpendMap’s PDF printer driver. (more…)

Upgraded e-mail features in your free Purchase Order Software

We made two fairly significant improvements to the e-mail features in the Free Version of SpendMap (including v12.65)…mail-GREEN

1) Encrypted E-Mail

SpendMap now supports encrypted (SSL/TLS) connections to the mail server.  Better security aside, we have been finding that more and more e-mail providers (like Google’s Gmail) no longer support unencrypted connections.  If you previously had trouble getting SpendMap to work with your e-mail system, please try again after upgrading.

Note the new “Secure Connection” setting under the Server Name or IP Address field, in…
– PURCHASING > Setup system > e-mail settings

Please note that to send e-mail, SpendMap now requires the Microsoft .NET Framework v4.0 or above to be installed on the PC (available since 2010).

We normally don’t make changes to published versions of SpendMap but we made an exception in this case due to recent changes at Google and the increasing number of requests for this feature.

2) Free, Built-In E-mail Service

The free version of SpendMap now includes a free, built-in e-mail service, which you can use instead of configuring the system to use your own e-mail server or ISP.

Just enter “SpendMap” in the Server Name or IP Address field in E-mail Settings to use this free service (don’t worry about the other SMTP settings as they will be ignored when using the built-in e-mail service).  The Online Help for the Server Name or IP Address field has additional details.

For new downloads of the free version of SpendMap, the Evaluation Copy is preconfigured to use this new e-mail service.  If you already have SpendMap installed, your settings will not change automatically but you can manually change the Server Name or IP Address field per above if you want to use this free service.

We moved the Getting Started Documentation for your free PO Software

It may seem like a small thing but lots of people rely on the Getting Started Documentation, so we thought we should mention that it was moved to the top of the Online Help…

Getting Started Docs for free PO software

Free Purchase Order Software now has purchasing, receiving and e-mail modules

For the next while, we’re going to try giving away the Purchasing, Receiving and E-mail modules.

If you’re already using the free version of SpendMap with different modules, your system won’t change.  New downloads, however, will have these modules.

If you have any questions, please use our Support Ticket System.