Jody works in the hospitality industry in California and was asking how to include terms and conditions (Ts and Cs) on her PO form in the free version of SpendMap.

There are actually two options when it comes to terms and conditions on your Purchase Order form…

Short Terms Text

If you just need a few lines of text, try using the Short Terms Text in PO Printing Settings, which will be included on the face of the PO form, at the bottom, next to your signature line.  Here is where you can find the setting, and what it looks like…
– PURCHASING > Setup system> Purchase order settings > PO printing settings > Settings

Long Terms Page

If you need more than just a few lines of text, the other option would be to use the full Terms and Conditions Page that will automatically accompany each PO that is printed or e-mailed to your suppliers .  You can configure the Terms Page using the [Setup Your Terms Page] button on that same PO Printing Settings screen.

When you click the [Setup Your Terms Page] button, you will be brought to a screen where you can either 1) enter lots and lots of text for your Terms Page, or 2) if you already have an existing Terms Page, you can scan it and upload it into SpendMap as an image file.

Finally, don’t forget to enable the Terms Page for one or more copies of the PO (likely only the Supplier’s copy) using the applicable check-box on the main PO Printing Settings screen…