MAPI vs. SMTP e-mail setup in your free PO Software


>>> 07/29/2015 update – The free version of SpendMap now includes a free, built-in e-mail service, which you can use instead of configuring the system to use your own e-mail server or ISP.  This post has details.  The balance of this post, below, still applies if you want to set the system up to use your own e-mail server or ISP.


Since we blogged last month about how to set up the e-mail module in the free version of SpendMap, we realize that the MAPI option might be better than SMTP for many smaller companies (the target market for the Free-Procurement Project).

Our suggestion in last month’s blog post to try the SMTP option first came from our Support Group’s experience with our paying customers, who mostly use the web-based version of SpendMap, and who usually have their own (internal) SMTP servers.  For these customers, SMTP is usually the best option.

But for smaller companies, who are more likely to use a third-party e-mail provider like Gmail, YAHOO mail, MS Live, etc., the SMTP option may not work as some hosted e-mail services don’t allow third-party apps to connect to their outgoing mail servers.

So, if you don’t have your own internal SMTP server, please give the MAPI option a try first, using the two fields at the top of the E-mail Setting Screen.

TIP: Assuming you have MAPI-compliant e-mail software (e.g. Outlook) installed on the PC that you’ll be using for SpendMap, setting the first two fields in E-mail Setting to the MAPI option is all that will be required.  In most cases, you do not need to enter any of the other MAPI-related settings further down the screen.  Any e-mail messages that SpendMap generates will be “handed off” to Outlook and will show in your Out Box until you hit [Send].

All the other instructions in that earlier blog post remain the same (e.g. other setup steps, testing, etc.).

Sorry for the false start, folks.  If you have any trouble, we’re always here to help.

Best regards,
The Free-Procurement Project team
Totally FREE software that automates Purchase Orders and a whole lot more
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