Hope you Like our new System Overview Tutorial

Hey there fellow SpendMappers,

Exciting plans are in the works to expand the Free-Procurement Project and we’ll need to explain what we do to a bunch more nice people like you, so we put together this little System Overview video.

If you have a Google account, please Like the video on YouTube to encourage others to give SpendMap a try.

Thanks for your support.  We hope you like the new System Overview tutorial and the other updated tutorials that we’ve been working on.  Even more coming your way soon.

Hope your day is super so far!


SpendMap System Overview Video

How to Receive Orders in your Free Purchase Order Software (Video Tutorial, v14.5)

Here’s a new video tutorial that shows how to receive products and services in the Free Version of SpendMap…

You can enable the Receiving Module during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time.  If you missed that, just use the check-box at the top of the screen in…
– RECEIVING > Setup system > Receiving options

Please Like and Share our videos to help spread the word about SpendMap.  Thanks!


User Accounts in your Free Purchase Order Software (Video Tutorial, v14.5)

Here are some tips for setting up new users in the Free Version of SpendMap.

Your first user account will be created during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time but if you need to add additional users, this new video tutorial is a good place to start…


Forms and Documents in your Free Purchase Order Software (Video Tutorial, v14.5)

It’s not quite as good as your Christmas present but here’s a new video tutorial on how to set up your PO form in the Free Version of SpendMap.

We’ll just call it a belated stocking stuffer.  Ho-ho-ho!

New Tutorial: Prepayment Invoices (e.g. deposits)

If you’re using SpendMap’s Invoice Approval Module to simplify the approval of your suppliers’ invoices, things are going to get even easier with the upcoming 2017 release of SpendMap.  Stay tuned for more information and official release dates.

SpendMap now supports Prepayments, such as deposits and progress payments, to authorize payment to a supplier before the products or services have been delivered.

SpendMap will keep track of the outstanding prepayments when processing subsequent invoices for the Purchase Order, to make sure that you pay the correct amount in the end.

Check out our new video tutorial on Prepayment Invoices and don’t forget to follow this blog (see right sidebar) to be notified when the new release is ready.

Updated Video Tutorials for your Free Purchase Order Software

We started updating some of the video tutorials on our YouTube Channel to show the 2016 release of SpendMap (v14).

Note the version number in the title of each video.

We plan to update more videos in the coming weeks.  In the meantime, feel free to refer to the older videos, even if you’re using the latest release of SpendMap.  We never take features away, so anything that you see in the older videos will still apply to newer releases of SpendMap, albeit with some differences in the screens.


New video tutorial – free Purchase Order Software

We updated the video that reviews what you get when you download your free Purchase Order Software.

Feel free to Like and Share.  Thanks!

Popular Videos for Buyers and Purchasing Managers

Our YouTube Channel is approaching 80,000 views.

And the video that reviews our Free Purchase Order Software is about to hit 25,000 views itself.

Aside from helping you implement the free version of SpendMap, our video tutorials are a good way to learn about the benefits of e-procurement software in general.

Thanks for  your time and interest.

– The Free-Procurement Project Team


New Tutorial: Simple Requisition-to-PO Processing

We added a new feature in the 2014 Release to convert approved Purchase Requisitions into Purchase Orders, as soon as the last approval occurs, so you no longer have to run the Build PO Utility as a separate step.

We had a few requests for this feature from smaller companies that don’t have Purchasing Departments or dedicated Buyers (i.e. the Requisitioners are responsible for placing the orders once their Requisitions are approved).

The Tutorial also reviews a few other related features that are popular with smaller companies (and larger companies that have “end-user Purchasing”), so we rolled it all into this video, which we’re calling “Simple Requisition-to-PO Processing”.

Click the image below to watch the tutorial on YouTube, and don’t forget to visit our Channel to see 20 other video tutorials that will help you get started with the most popular features in your free Purchase Order system…

Tutorial: Simple Requisition-to-PO Processing

Step-by-step Setup Guide for free Purchase Order Software

We’ve had a few requests for a step-by-step guide or video tutorial for setting up the free version of SpendMap.  Mostly we’re seeing that in the responses to the survey that we send out a couple of weeks after people download the free Purchase Order system.

Yes, we thought of that when we were putting together the video tutorials and other resources for the free version of SpendMap.  The problem is, each company will take different steps when setting up SpendMap, depending on their specific procurement processes and the features and modules of the system that they plan to use.

For example, some people just want to automate their Purchase Orders, while others want to automate Requisitions and approvals, POs, receiving, supplier invoice approval, and inventory control.  And even within each module, there are many features that you may or may not need, depending on how you manage your Purchasing.

In our experience, most people only use 20% or so of the features/functionality in this type of system.  The challenge is, the 20% that you need will be different than the 20% that someone else needs.

So unfortunately it just not practical to put together a generic, “one-size-fits-all” getting started guide that would work for everyone.

We did, however, create 20 or so video tutorials for you, which cover the most popular features that most people will likely need.

Also, the Online Help system has a Getting Started section for each of the primary modules, which appears as the first sub-section under each module…

getting-started with free PO system

You might also want to take a look at the subsection “Time to Implement” in the Getting Started Documentation that came with your free software…that will point you in the right direction.

Thanks for your input!