free

Free Purchase Order Software is More Popular than Ever

It seems that SpendMap’s Free Purchase Order Software is really catching on.  2016 was our best year ever and there’s still a month to go!

So far just under 100,000 people have visited this Blog from pretty much every country in the world, resulting in around 50,000 downloads so far.

So I think it’s fair to say that you’ll be in pretty good company if you decide to give the free version of SpendMap a try.

Thanks for your support and have a great holiday season!

– Your friends at the Free-Procurement Project

Free purchase order software by country

What Really Scares Small Businesses? Wasting Money!

The thought of wasting money is pretty scary for most small and medium size businesses.

It’s hard enough to run a successful SMB these days, without having to worry about your staff spending money that they shouldn’t be.

Get control of your company’s spending and see where the money is going, with SpendMap’s free Purchase Order Management Software.

Happy Halloween everyone!

3 Ways to Export Data from you Free Purchase Order Software

Melonie wants to give the Free Version of SpendMap a try but she doesn’t know what the future may hold for her startup company…

“I ran across your free procurement system and I am wondering how easy it is to get the data back out of the system if the company decides to change systems down the road.  Is it possible to easily dump the data into excel and switch systems?”

Sure thing Melonie.  We hope you stick with us but you can get all your information out of SpendMap anytime you want.  You can export your data to Excel and other types of files too (e.g. ASCII, TXT, CSV).

First off, any of the reports in SpendMap can be exported to Excel.  Think Purchase Order history, department spend history, item history, etc…

po-software-excel-report

 

There are also many dedicated export utilities for common things like Master File data (suppliers, items, users, account codes, etc.).  Check out the options under the Utility > Data Interfaces section of each module.

Finally, in the unlikely event that you need something that isn’t included in the reports or dedicated exports, you can get at anything else using Utility > Data Interfaces > Export Any Table.

Growing with SpendMap

Please also keep in mind that, as your company grows, SpendMap can grow along with you.

As your needs expand, you can upgrade from the Free Version of SpendMap to our paid/commercial version at any time to get access to additional modules/functionality, more advanced technology (e.g. web-based, mobile support, etc.), and we have a full line of Professional Services that larger companies will appreciate, like training and implementation consulting, custom programming, and so on.

When you upgrade from the Free Version to our paid/commercial version, we can bring all your information forward, including all your Purchase Order and other history, master files, configuration settings, etc.

 

Cool New Stuff Coming to your Free Purchase Order Software

We’re getting ready to roll out the 2016 release of SpendMap, version 14.

Don’t miss any of the important announcements – follow our Blog using the field on the right side of this page.  You can unsubscribe any time.

There’s lots of cool new stuff coming your way soon, including new Excel-based reports that you can add additional fields/columns to, new and improved budget tracking features, attachment capability to complement the internal notes in the Item and Supplier Master Files, and much more.

We can’t wait either!

 

Free Purchase Order Software is like nuts in the shell

Ever notice how those Christmas nuts (in the shell) taste better?  Having to do a little work somehow makes the victory that little bit sweeter.

It’s kind of like the free version of SpendMap.  Sure, you’ll have to do some reading and maybe watch some video tutorials, but it’ll sure be sweet to have a totally free Purchase Order system up and running in the new year.

Or if you prefer your treats ready-to-eat, please call us to learn about the paid/commercial version of SpendMap, which comes with a full range of professional services like one-on-one training and implementation consulting.  We would be happy to crack the shells for you so that you can just dig in.

Ho-ho-ho.

xmas-nuts-green

New video tutorial – free Purchase Order Software

We updated the video that reviews what you get when you download your free Purchase Order Software.

Feel free to Like and Share.  Thanks!

Free Purchase Order Software now has purchasing, receiving and e-mail modules

For the next while, we’re going to try giving away the Purchasing, Receiving and E-mail modules.

If you’re already using the free version of SpendMap with different modules, your system won’t change.  New downloads, however, will have these modules.

If you have any questions, please use our Support Ticket System.

We got you some free PO Software for the holidays

Happy holidays!

This year we got you a totally free Purchase Order software system and support.

Hope it fits.

Feel free to re-gift to your friends and business associates.  Everyone loves free PO Software in their stocking, from your lawyer to your dentist to your contractor.

Have fun and be safe everyone.

– Your friends at the Free-Procurement Project and SpendMap.

A gift for you.

How to enable modules in your Free Purchase Order Software

We’ve had a few Support Tickets from people asking about the message that you get when you try to access certain modules in the free version of SpendMap, stating “To use this feature, you need to enable the feature (or the entire module) in the Setup System area“.

enable-module in Free Purchase Order Software

Sometimes people misinterpret this message to mean that the feature or function is not available in our Free Version, when in fact it is and just needs to be turned on and/or configured.

All of the modules are enabled by default in the Evaluation Copy of SpendMap but in your Live Copy, some modules are disabled by default to improve system performance.  You can enable some of the modules during the Setup Wizard that runs automatically when you log into your Live (production) System for the first time, otherwise you can visit the Setup System menu group to enable them after-the-fact…

  • Main Purchasing Module (Purchase Orders) – Enabled automatically when you run the Setup Wizard.
  • Requisitions and Approvals – Does not need to be enabled (always turned on).  Just start entering requisitions when you’re ready.
  • Receiving – Can be enabled during Setup Wizard or with first check-box in…RECEIVING > Setup system > Receiving options
  • Invoice Approval – Must be enabled with first check-box in…INVOICE APPROVAL > Setup System > Invoice Options
  • Request For Quotation (RFQ) – Does not need to be enabled (always turned on).  Just start entering RFQs when you’re ready.
  • Inventory Control – Must be enabled with first check-box in…INVENTORY CONTROL > Setup system > Inventory options
  • Asset Management – Does not need to be enabled (always turned on).  Just start entering or purchasing assets when you’re ready.
  • E-mail Integration – Enabled by configuring the settings in …PURCHASING > Setup system > e-mail settings
  • Faxing – Due to licensing restrictions related to the third party fax technology that we use for this module, which limits the number of copies that we are allowed to distribute, the Faxing Module is not available in the Free Version of SpendMap.  Please consider using the E-mail Module instead.
  • PunchOut (e-commerce integration) – This web-based component is only available in the Paid Version of SpendMap.

Free Purchase Order Software – new stuff coming soon!

New Version of SpendMapWe’re starting to roll out the 2014 release of SpendMap (v12.6), which includes more than 30 new features and capabilities.

We even added some new stuff just for the Free-Procurement Community, such as the ability to build Purchase Orders from approved Purchase Requisitions immediately as the last Approver completes their review (i.e. you no longer have to run the Build PO Utility as a separate step).  This will be more convenient for smaller companies that don’t have dedicated Buyers/Purchasing Managers who review orders before they go out the door.

Anyway, this is just a pre-announcement that more good stuff is coming your way.  We’re working on the updated installation package for new systems now, and then we’ll put together a v11.9 to v12.6 update for existing users, likely in the next couple/few weeks.