Technology

False-Positive Virus Warnings and your Free Purchase Order Software

Viruses_greenDan was installing the Free Version of SpendMap last week when his Panda Antivirus Software displayed a warning about one of our files.

With so many false-positives these days, we immediately uploaded the file to VirusTotal.com and, as we suspected, the other 59 out of 60 virus scanners reported that the file was clean.

False-positive virus warnings are becoming more and more common these days, as the security suites try to stay ahead of the bad guys by trying to “predict” the presence of malicious code.  That is, many antivirus systems will report the presence of a virus (or rather, the POTENTIAL presence of a virus) because there is something in the file that resembles a virus, even though they didn’t actually find a known virus in the file.

It’s a great idea in concept but unfortunately the price you pay for this proactive protection is that they sometimes get things wrong.

That’s where VirusTotal.com comes in.

Owned by Google, VirusTotal lets you upload questionable files to their website and scans them with over 60 security suites in one shot and then shares the results so that everyone can improve their systems.

The idea here being that if only one or two out of the 60 scanners report a problem with a file, then it’s most likely a false-positive.

Of course, only you can decide if you want to proceed when your virus scanner puts up a red flag but with this sort of thing happening more and more often, we thought you’d like to know about this great tool.

One thing you may hear is “You should only proceed if the file came from a trusted source“.  At least there we can give you a hard-and-fast answer; with over 50,000 downloads so far and a spotless 25-year track record of providing clean and reliable Purchase Order Software, it doesn’t get any more trustworthy than SpendMap.

Personal Information in your Free Purchase Order Software

Information privacy is the talk of the town these days and we’ve been getting some questions about how we store, access and process your personal information in the Free Version of SpendMap.

Unlike our SaaS Version that runs on our servers in the Cloud, when you download and install your Free Purchase Order Software, the database that contains all your personal information is on your own PC or server, so you’re the only one who has access to it.

Rest easy and have a great day!

Shameless Plug: Email Approvals

Need another reason to upgrade your free Purchase Order Software to the paid/commercial version of SpendMap?

With the new Email Approval feature, you can approve and reject Requisitions right from the body of the email notification that you receive from SpendMap, without even having to log in to the system.

And even better, the emails are mobile responsive, so you can approve Requisitions on your smartphone or tablet, even if you’re not connected to the Internet.  Could we make that morning subway ride any more productive?

Check out the news announcement or click the screenshot below…

Approve requisitions via email.

Click to see more…

Move your Free Purchase Order Software to another computer

John runs a small pest control business in the UK and has been using the Free Version of SpendMap on his laptop but now wants to move it to his desktop computer.

“Can I move SpendMap from my laptop to a desktop PC?”

Sure John, the steps are pretty much the same as moving it to a network server, so please start by taking a look at the section “Network Installation Instructions”, in the Getting Started Documentation that come with your free PO software.

Only you can ignore Step 2, as those registry settings only apply when installing it on a server.

And regarding Step 3, you most likely already have full access/rights to all folders on your own C: drive, so you can probably skip this step too.  That said, it is possible that you don’t have full access/rights on the new PC, in which case Step 3 would apply.

As always, if you have any trouble at all, you can reach us on our free support ticket system, by selecting “Free Online Support”, under the Help menu in SpendMap.

“Waiting to Start Report” message in your Free Purchase Order Software

We’ve had a few support tickets from people who are seeing a message like “Waiting to start report” when printing Purchase Orders or other reports to a PDF file in the free version of SpendMap, or when emailing POs in PDF format.

We think the problem may be a result of a big update to Windows 10 that Microsoft pushed out recently.

Either way, if you ever have trouble creating PDF files in your free SpendMap system, please try removing and then reinstalling SpendMap’s PDF printer driver (you will need Administrator access/rights on PC to do this)…

  1. Exit SpendMap.
  2. In the Windows Control Panel, navigate to “Devices and printers”, and remove the “Palmas PDF printer”.
  3. To reinstall the PDF printer driver, just RIGHT-mouse-click on the shortcut/icon that you use to run SpendMap and select “Run As Administrator”.  As you log in to SpendMap, you will see additional prompts to install the printer driver.

If you are still not able to view or email POs or other reports in PDF format, please let us know on our Support Ticket System.

Thanks, and sorry for any inconvenience.

-FP

World Backup Day and your Free Purchase Order Software

We’re not sure if World Backup Day is really a thing but any excuse to remind you to protect your work in the free version of SpendMap is a good thing.

Remember, unlike the On-Demand/SaaS version of SpendMap, when using the free Windows/desktop application, your database is installed on your own computer, so we’re not backing it up for you.

For details, please see “Backup and Restore Procedures” in the Getting Started Documentation that comes with the software.

An ounce of prevention is worth a pound of cure.

PDF Printer Driver in Windows 10

If you install the free version of SpendMap on a PC with an earlier version of Windows and then later upgrade the PC to Windows 10, you may need to reinstall SpendMap’s PDF printer driver. (more…)

Upgraded e-mail features in your free Purchase Order Software

We made two fairly significant improvements to the e-mail features in the Free Version of SpendMap (including v12.65)…mail-GREEN

1) Encrypted E-Mail

SpendMap now supports encrypted (SSL/TLS) connections to the mail server.  Better security aside, we have been finding that more and more e-mail providers (like Google’s Gmail) no longer support unencrypted connections.  If you previously had trouble getting SpendMap to work with your e-mail system, please try again after upgrading.

Note the new “Secure Connection” setting under the Server Name or IP Address field, in…
– PURCHASING > Setup system > e-mail settings

Please note that to send e-mail, SpendMap now requires the Microsoft .NET Framework v4.0 or above to be installed on the PC (available since 2010).

We normally don’t make changes to published versions of SpendMap but we made an exception in this case due to recent changes at Google and the increasing number of requests for this feature.

2) Free, Built-In E-mail Service

The free version of SpendMap now includes a free, built-in e-mail service, which you can use instead of configuring the system to use your own e-mail server or ISP.

Just enter “SpendMap” in the Server Name or IP Address field in E-mail Settings to use this free service (don’t worry about the other SMTP settings as they will be ignored when using the built-in e-mail service).  The Online Help for the Server Name or IP Address field has additional details.

For new downloads of the free version of SpendMap, the Evaluation Copy is preconfigured to use this new e-mail service.  If you already have SpendMap installed, your settings will not change automatically but you can manually change the Server Name or IP Address field per above if you want to use this free service.

No web-based Shopping Cart in your Free Purchase Order Software

We’ve had a few questions about the new video that we posted, showing how easy it is to enter Requisitions in the e-Series Thin Web Client.

As a web-based component, the e-Series is only available in our paid version.  Sorry folks, our YouTube channel is for both our free and paying customers. However, you can still use (pretty darn easy) Item Requisitions in the free Windows/desktop version…it just uses a slightly different format/UI.

For more details about the various types of Requisitions in the free version of SpendMap, check out this section of the Online Help…
– Requisitions and Approvals > Types of Requisitions and Workflow

Easy Requisition Software System

Virus in SpendMap Free Version was False Alarm

Webroot virus scanning software was showing a “false-positive” on our website last week, saying that our site “Contains malicious content”, when it does not.  Webroot has since updated their database to show that SpendMap.com is totally safe.

Are you worried about viruses or malware in the free version of SpendMap?  These days you can’t be too careful when downloading files from the Internet.

And because of the popularity of the free version of SpendMap, our installation package (SETUP.EXE) has been picked up by many download sites, which we have no control over.

So if you’re worried about viruses and malware (as everyone should be these days), make sure to avoid these other download sites and get the installation package directly from our website.

Before posting our installation file, we always scan it for viruses, malware, etc. using the latest version of Symantec’s Antivirus Software and then we sign it with a digital signature so you can tell if something happens to it on the way to you.  To check the status of the digital signature, you can RIGHT-mouse click on the SETUP.EXE file, select “Properties” from the menu, then click the [Digital Signatures] tab…

No Virus in SpendMap

Of course, you should scan any EXE files for viruses, etc. before running them, and you should follow your company’s security protocols when installing any software.