Enter vs. Tab Key in your Free Purchase Order Software

Did you know that you can customize how the <Enter> key works in the Free Version of SpendMap?

By default, both the <Enter> and <Tab> keys work the same way in SpendMap; they move you to the next data entry field, or save the screen if you’re on the last data entry field.

Using <Enter> to move through fields seems to be the preference for many users who do a fair bit of data entry.  Maybe this comes from using Excel, where <Enter> moves you down one cell in a spreadsheet.

But if you prefer, you can change the setting at the bottom of the [Settings] Folder in the User Master File, so that <Enter> always saves the screen, leaving only <Tab> to move between fields.

Hope you Like our new System Overview Tutorial

Hey there fellow SpendMappers,

Exciting plans are in the works to expand the Free-Procurement Project and we’ll need to explain what we do to a bunch more nice people like you, so we put together this little System Overview video.

If you have a Google account, please Like the video on YouTube to encourage others to give SpendMap a try.

Thanks for your support.  We hope you like the new System Overview tutorial and the other updated tutorials that we’ve been working on.  Even more coming your way soon.

Hope your day is super so far!

-Stacy

SpendMap System Overview Video

How to Receive Orders in your Free Purchase Order Software (Video Tutorial, v14.5)

Here’s a new video tutorial that shows how to receive products and services in the Free Version of SpendMap…

You can enable the Receiving Module during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time.  If you missed that, just use the check-box at the top of the screen in…
– RECEIVING > Setup system > Receiving options

Please Like and Share our videos to help spread the word about SpendMap.  Thanks!

 

User Accounts in your Free Purchase Order Software (Video Tutorial, v14.5)

Here are some tips for setting up new users in the Free Version of SpendMap.

Your first user account will be created during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time but if you need to add additional users, this new video tutorial is a good place to start…

 

Forms and Documents in your Free Purchase Order Software (Video Tutorial, v14.5)

It’s not quite as good as your Christmas present but here’s a new video tutorial on how to set up your PO form in the Free Version of SpendMap.

We’ll just call it a belated stocking stuffer.  Ho-ho-ho!

A Gift of Free Purchase Order Software for you.

The old software was hung,
The users cried “It’s not fair”.
The Purchasing Manager pulled out,
What was left of his hair.

We can’t take it no more,
This old system’s the pits,
It’s time for a new one,
We’re at the end of our wits.

But we don’t have the money,
The CEO said with chagrin,
We’ll just have to keep waiting,
For more cash to come in.

They were sad and frustrated,
They’d heard so many NOs,
How they longed for new software,
To automate their POs.

But then SpendMap came through,
With PO software for FREE,
And things soon got much better,
Oh, the hope and the glee!

They just couldn’t believe,
It does seem kinda funny,
That their fancy new software,
Didn’t cost any money!

And it works so darn well,
They process POs and receive,
And email orders to vendors,
With no paper and such ease.

But that’s just what we do,
It is how we give back,
It’s our pleasure to give you,
This little gift from SpendMap.

Happy Holidays from your friends at SpendMap and the Free-Procurement Project.

Update/Upgrade for your Free Purchase Order Software

We posted patches for both v14.16 and v14.50 of SpendMap, with a few minor fixes.

If you’re running v14.16, you can now optionally upgrade to v14.50.  When you select the menu Help > Check For Updates, from within SpendMap, the patch will be applied but your system will remain at version 14.16,  You will then see a hyperlink in the Main Menu of SpendMap to learn more about the v14.50 upgrade, which you can apply as a second, optional step.

If you have any questions, please use our free support ticket system.

Upgrade your Free Purchase Order Software

Cool stuff on the way for your Free Purchase Order Software

Howdy SpendMappers,

We’re starting to roll-out version 14.5 of SpendMapNew Version of SpendMap

Some of the features listed on that news announcement are only available in the web-based version of SpendMap but don’t worry; there’s plenty of great new stuff in the free Windows/desktop version too.

Stay tuned for more details and instructions on how to upgrade your system.

And if that wasn’t enough, we’re already hard at work on the next evolution of the Free Version of SpendMap.  There’s some pretty cool stuff coming in 2018.

 

SMB Purchasing can be Boo-Scary!

Where is all the money going?  Will we have enough to meet our commitments?  Who bought all this Halloween candy?!?

Get control of your company’s spending and see where the money is going, with SpendMap’s free Purchase Order Management Software.

Happy Halloween everyone!

Unique PO Numbers in your Free Purchase Order Software

Linda works at an Accounting firm in Winnipeg, MB, Canada, and wanted to make sure that the free version of SpendMap will never assign the same PO number to two different Purchase Orders…

“If two people or more are using the software and both attempt to create a Purchase Order at exactly the same time, how does the system number the POs?
It is vital that we never have use the same number (twice)”

Unique PO numbers

Great question, Linda.

No, SpendMap will never assign the same PO number to different orders.  If you only set up one PO Number Set (i.e. only one sequence of PO numbers for everyone to share), each person will get the next sequential PO number for each new order. For example, PO 1000, 1001, 1002, etc.

TIP: You may want to prohibit manual modification of the auto-assigned PO numbers, by UNchecking the option for “Allow user to modify number”, in here…
– PURCHASING > Setup system > Incrementing document number sets > POs

Advanced Option

A more advanced option would be to set up a separate sequence of PO numbers for each user.  While using a separate PO Number Set for each user is not a prerequisite to unique PO numbers, per above, there are some additional benefits to this approach, especially when it comes to reporting.

For example, you might add a unique prefix to the auto-assigned PO numbers to represent the user who created the order, for example, PO number J-1000 for John’s orders, M-1234 for Mary’s orders, and so on.  That way, you’ll know whose order it is just by looking at the number, and you can sort and filter reports by the PO number prefix.

TIP: You can lock/restrict each user so that they can only use one of the PO number Sets, using the “Force” checkbox, just to the right of the Number Set Field, in the [Settings] Folder of the User Master File.