Lisa works in the construction industry in South Africa and was asking about setting up different sequences of PO numbers for each of her projects…

“We work on a lot of different sites and we need different sequences of (Purchase Order) numbers for each project/job – how do I configure the different sequences?”

Sure thing Lisa, you can set up a different “PO Number Set” for each Project/Job, each with its own incrementing PO number.  Then you can select that Number Set when creating orders for that project.  Here’s the menu option…
– PURCHASING > Setup system > Incrementing document number sets > POs

If you like, you can also assign a default PO Number Set to each user (e.g. if a user works on specific Project), so that it defaults to their PO Number Set automatically for each new order.  You can optionally do that using the field called “PO/Req/RFQ number set”, in the [SETTINGS] Folder of the User Master File.

If you don’t specify a default for a user (e.g. if they work on multiple projects/jobs), they can just select a PO Number Set when creating each new Purchase Order in their PO work Area.

Finally, if you want a user to have access to ONLY one Number Set and no others, you can use the “Force?” check-box, just to the right of the “PO/Req/RFQ number set” field…