Part Numbers on the PO Form in your Free Purchase Order Software

Paul works in the coach (bus) industry in Canada and was asking how to include his item codes (part numbers) on his PO form in the Free Version of SpendMap because there is no column for “Item Code” on the default PO form layout that ships with the system.

As it turns out, there are five (5) PO form layouts that you can choose from in the Free Version of SpendMap; layouts 4 and 5 include a column for your internal item code.  You can switch form layouts using the [Change PO Layout Option] button in here…
– PURCHASING > Setup system> Purchase order settings > PO printing settings > Settings .

Internal Item Codes vs. Supplier Item Codes

Please note, however, that we left the Item Code off most of the form layouts on purpose because typically your suppliers won’t be interested in your internal part numbers.

Their part numbers (i.e. the “Supplier’s Item Code”) will already appear in round brackets in the description of the line items on the PO form for the supplier’s reference.  Note that this only appears when you actually process your new POs (but not when you preview your draft POs in your PO Work Area).

You can enter suppliers’ item codes for an unlimited number of suppliers, in the [Supplier] folder of the Item Master File.

And here’s another blog post that explains the difference between your internal part numbers and your supplier’s part numbers.

item and supplier part numbers

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