Move your Free Purchase Order Software to another PC

We’ve has a few chats with people wanting to move their free version of SpendMap from one computer to another.  Here’s everything you need to know…

REMINDER: In addition to moving SpendMap form computer to computer as described below, another option is to install the system on a network server so that you can access it from any computer on your Local Area Network. For details, please see “Network Installation Instructions”, in the Getting Started Documentation that comes with the software.

Also, please keep in mind that you can upgrade to our web-based version and then you can access the system from any computer with an Internet connection. More importantly, you’ll never have to worry about software installation, maintenance, backups or applying updates, as we take care of everything for you. You can try our Cloud version here if you like.

OK, to move the free Windows/desktop version of SpendMap to a different computer, you do NOT need to download and reinstall a new copy of the system. You just need to move the database/application folder and the shortcuts/icons that you use to run the system.

Here’s the four-step process…

Step 1) Make sure that no one is logged into SpendMap.

Step 2) Copy the SpendMap application folder from the old computer to the new computer, making sure to copy ALL files and ALL folders.

TIP: Keep the copy on the old machine (i.e. copy the folder rather than moving it), in case something goes wrong during the copy process, you’ll have a something to go back to and start again.

TIP: If you’re not sure where your SpendMap system is installed, you can either 1) look at the Start In field, in the Properties of the shortcut/icon that you use to run the system, or 2) you can see which folder to copy in SpendMap, under the section “Shared file location”, in the menu Help > System Information.

REMINDER: You may have more than one SpendMap system on your computer (e.g. Live system, Evaluation system, Testing system). You can copy only your Live system if you want to or you can copy all three systems by copying the parent folder. For example, if you installed in the default folder of C:\FREEPROCUREMENT, you can copy that entire folder to move all three systems over to your new computer or you can copy just the /LIVE subdirectory if you only need that system.

IMPORTANT: To run SpendMap, you need FULL access/rights to the application folder on the new computer, including all files and subdirectories. Rights should include Add, Read, Change and Delete. This is usually the case by default when copying files to your C: drive but worth mentioning just in case.

Step 3) Copy the shortcuts/icons that you use to run SpendMap from the old computer to the new computer. By default, when you install the free version of SpendMap, you will get a folder on your desktop called “SpendMap Free Version” with five shortcuts/icons in it. If you are copying all three systems over to the new PC (i.e. Live, Eval and Test, per above), you can copy the entire group or you can copy just the shortcut/icon for your Live system if that’s all you need.

Alternatively, you can also just create a new shortcut/icon on the new computer if you prefer, pointing to the file PPSTART.EXE, located in the SpendMap folder. In the properties of the shortcut, make sure that the “Start In” Field includes the drive and folder where the data files reside on the new computer (e.g. C:\FREEPROCUREMENT\LIVE).

Step 4) RIGHT-mouse-click on the SpendMap shortcut/icon and select “Run As Administrator” and log into the system. You need to run the system “As Admin” the very first time that you run SpendMap on a new computer, so that it can install the PDF printer driver and otherwise setup the software.

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