purchase order software

Hope you Like our new System Overview Tutorial

Hey there fellow SpendMappers,

Exciting plans are in the works to expand the Free-Procurement Project and we’ll need to explain what we do to a bunch more nice people like you, so we put together this little System Overview video.

If you have a Google account, please Like the video on YouTube to encourage others to give SpendMap a try.

Thanks for your support.  We hope you like the new System Overview tutorial and the other updated tutorials that we’ve been working on.  Even more coming your way soon.

Hope your day is super so far!

-Stacy

SpendMap System Overview Video

How to Receive Orders in your Free Purchase Order Software (Video Tutorial, v14.5)

Here’s a new video tutorial that shows how to receive products and services in the Free Version of SpendMap…

You can enable the Receiving Module during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time.  If you missed that, just use the check-box at the top of the screen in…
– RECEIVING > Setup system > Receiving options

Please Like and Share our videos to help spread the word about SpendMap.  Thanks!

 

User Accounts in your Free Purchase Order Software (Video Tutorial, v14.5)

Here are some tips for setting up new users in the Free Version of SpendMap.

Your first user account will be created during the Setup Wizard that runs automatically when you log in to your Live Copy of SpendMap for the first time but if you need to add additional users, this new video tutorial is a good place to start…

 

Forms and Documents in your Free Purchase Order Software (Video Tutorial, v14.5)

It’s not quite as good as your Christmas present but here’s a new video tutorial on how to set up your PO form in the Free Version of SpendMap.

We’ll just call it a belated stocking stuffer.  Ho-ho-ho!

A Gift of Free Purchase Order Software for you.

The old software was hung,
The users cried “It’s not fair”.
The Purchasing Manager pulled out,
What was left of his hair.

We can’t take it no more,
This old system’s the pits,
It’s time for a new one,
We’re at the end of our wits.

But we don’t have the money,
The CEO said with chagrin,
We’ll just have to keep waiting,
For more cash to come in.

They were sad and frustrated,
They’d heard so many NOs,
How they longed for new software,
To automate their POs.

But then SpendMap came through,
With PO software for FREE,
And things soon got much better,
Oh, the hope and the glee!

They just couldn’t believe,
It does seem kinda funny,
That their fancy new software,
Didn’t cost any money!

And it works so darn well,
They process POs and receive,
And email orders to vendors,
With no paper and such ease.

But that’s just what we do,
It is how we give back,
It’s our pleasure to give you,
This little gift from SpendMap.

Happy Holidays from your friends at SpendMap and the Free-Procurement Project.

Update/Upgrade for your Free Purchase Order Software

We posted patches for both v14.16 and v14.50 of SpendMap, with a few minor fixes.

If you’re running v14.16, you can now optionally upgrade to v14.50.  When you select the menu Help > Check For Updates, from within SpendMap, the patch will be applied but your system will remain at version 14.16,  You will then see a hyperlink in the Main Menu of SpendMap to learn more about the v14.50 upgrade, which you can apply as a second, optional step.

If you have any questions, please use our free support ticket system.

Upgrade your Free Purchase Order Software

Cool stuff on the way for your Free Purchase Order Software

Howdy SpendMappers,

We’re starting to roll-out version 14.5 of SpendMap. New Version of SpendMap

Some of the features listed on that news announcement are only available in the web-based version of SpendMap but don’t worry; there’s plenty of great new stuff in the free Windows/desktop version too.

Stay tuned for more details and instructions on how to upgrade your system.

And if that wasn’t enough, we’re already hard at work on the next evolution of the Free Version of SpendMap.  There’s some pretty cool stuff coming in 2018.

 

SMB Purchasing can be Boo-Scary!

Where is all the money going?  Will we have enough to meet our commitments?  Who bought all this Halloween candy?!?

Get control of your company’s spending and see where the money is going, with SpendMap’s free Purchase Order Management Software.

Happy Halloween everyone!

Signature Line on PO Form in your Free Purchase Order Software

Garrett wants his manager’s name to appear in the signature line at the bottom of his Purchase Order form, rather than his own name…

“On our current Purchase Orders in the system, it shows my name at the bottom of the PO.  However, we need to have another manager sign-off on POs.  Is it possible to change the name?”

PO Form Signature Line

Yes, SpendMap can do that.  Just select this menu…
– PURCHASING > Setup system> Purchase order settings > PO printing settings > Text-Based Field Positions and Field Settings > Standard

…scroll down to field #85 and in the Title Field, fill in your Manager’s name that you would like to appear in the signature line on your Purchase Orders.

If you leave the Title Field blank, SpendMap will print the name of the person who entered/created the PO in SpendMap but if you fill in the Title, that’s what will print instead.  You can enter someone’s name, or maybe just “Authorized by”, or something like that.

But did you know that SpendMap offers a Requisitions and Approvals Module, that your managers can use to approve/reject orders right in SpendMap, without having to forward a copy of each order manually?  You can learn more here.

Only Open Orders when Receiving in your Free Purchase Order Software

Bruce works at a Credit Union in Oregon and wants to only see open (unreceived) Purchase Orders when receiving products and services in the Free Version of SpendMap…

“Curious if I missed a way to limit the list of items/purchase orders in receiving to only those that have not yet been received”

Yes, there are two separate features that can help you filter-out already received/closed Purchase Orders during the receiving process, so you can focus your attention on the open/pending orders.

Option 1 – Searching for a PO to Receive

When selecting a PO to receive against, you can search for only open/unreceived orders, using SpendMap’s “extended lookup” (advanced search) feature.

When you first go into the Receiving Utility, where it prompts you to enter or select a PO number, just RIGHT-mouse-click on the [?] button to the right of the PO Number field. That will bring you to the Extended Lookup screen. On that screen, use the Document Status filters at the bottom-right, to limit the search to include only Open POs and Late POs. That will give you a list of everything that has not been received yet.

TIP: you can have multiple filters active at once, so select “Open” in one drop box and “Late” in another.

If you like, you can even combine those “status” filters with the other search fields on the screen.  For example, if you enter a specific supplier on that screen as well, you would see a list of open/unreceived Purchase Orders for that one supplier.

Option 2 – On the Receiving Screen Itself

Once you’ve selected a Purchase Order and you’re actually on the Receiving Screen, it is possible that some of the items on the selected PO may have already been received/closed while other items have not been received and remain open.

You can use the [Show/Hide] button at the bottom of that screen to filter-out the received/closed items, leaving only the open/unreceived items visible.

Note how it says “Showing only items ready for receiving” just below [Show/Hide] button when the filter is active.  Click the button again to remove the filter and display all items again.